Duties and Obligations of Paying Banker

Duties and Obligations of Paying Banker

Duties and Obligations of Paying Banker and Collecting Banker under NI Act, 1881

Paying Banker
>A Banker on whom a cheque is drawn should pay the cheque when it is presented for payment. ,
>This cheque paying function is a distinguished one of a banker.
>This obligation has been imposed on him by sec.31of the NI. Act, 1881.
>A banker is bound to honour his customer’s cheque, to the extent of the funds available and the existence of no legal bar to payment.
>Again, for making payment the cheque must be in order and it must be duly presented for payment at the branch where the account is kept.
>The paying banker should use reasonable care and diligence in paying a cheque, so as to, abstain from any action likely to damage his customer’s credit.
>lf the paying banker wrongfully dishonors a cheque, he will be asked to pay heavy damages.
>At the same time, if he makes payment in a hurry, even when there is no sufficient balance, the banker will not be allowed to debit the customer’s account. If he does so, it will amount to sanctioning of draft without prior arrangement, and, later on, the customer can claim it as precedent and compel the banker to pay cheques in the absence of sufficient balance. His position is very precarious and is in between the devil and the deep sea.

Precautions before honouring a cheque
In order to safeguard his position, the paying banker has to observe the following precautions before honoring a cheque:

  1. Presentation of the cheque . 

(a) Type of the cheque: Before honoring a cheque , he must find out the type to which It belongs. Cheques may generally be of two types- open or crossed.If it is an open one, the payment may be made at the counter. If it is crossed, the payment must be made only to fellow banker. If it is especially crossed, the payment must be specifically made to that banker, in whose favour it has been crossed.
If there are ‘ A/C Payee’ and ‘Not Negotiable’ crossings the paying banker need not worry, as they are the directions only to the collecting banker. If the paying banker pays a cheque contrary to the crossing, he is liable to the drawer and to the true owner and this payment cannot be regarded as a payment in due course. Therefore, he must pay special attention to the type of a cheque.
(b) Branch: The Paying banker should see whether the cheque is drawn on the branch where the account is kept. If it is drawn on another branch, without any prior arrangement, the banker can safely return the cheque.
(c)Account: Even in the same branch, a customer might have opened two or more accounts. For each account, a separate cheque book would have been issued. Hence, the paying banker should see that the cheque of one account is not used for withdrawing money from another account.
(d) Banking hours: The paying banker should also note whether the cheque is presented during the banking hours on a business day. Payment outside the banking hours does not amount to payment in due course. The hours, of banking business are statutorily laid down.
(e) MutilatIon: If the cheque is torn into pieces or canceled or mutilated, then, the paying banker should not honour it. He should return the cheque for the drawer’s confirmation. In a case cheque is torn accidentally, the drawer must confirm it by writing such words as ‘Accidentally torn by me’ and affixing his full signature. A cheque torn into two or more pieces is generally returned with a remark Mutilated’.

Il. Form of cheque
(a) Printed form: The cheque must be in proper form, It must satisfy all the requirements of law. The customers should draw cheques only on the printed leaves supplied by the bankers.
(b) Unconditional order: The cheque should not contain any condition. If it is a conditional one , the paying banker’s position will become critical and he may not honor it.
(c) Date: Before honoring a cheque, the bank must see whether there is a date on the instrument. If it is undated, it cannot be regarded as a valid instrument. If a cheque is ante- dated, it may be paid ¡f it has not become stale by that time. A cheque which is presented after six months, from the date of its issue is a stale one. If a cheque is post- dated, he should honour it only on its due date.
 (d) Amount: The next important precaution is that the banker should see whether the amount stated In the cheque, both in words and figures, agree with each other.
If the amount is stated only in figures, the banker should return it with a remark ‘Amount required to be stated in words’.
However if the amount stated only in words, the banker may honor it as per Sec.18 of the NI. Act. According to Sec, 18 of the NI. Act, if the amount undertaken or ordered to be paid is stated differently in figures and words, the amount stated in words shall be the amount undertaken or ordered to be paid.
But, usually the paying banker returns the cheque under such circumstances, since, there is an audit objection to the practice of honouring such cheques.
(e) Material alteration: A paying banker should be very cautious in finding out the alterations that may appear on a cheque. If there is any material alteration, the banker should return it with a memorandum ‘Alteration requires drawer’s confirmation.’
If the alteration is confirmed by the drawer by means of his full signature, then the banker can have no objection to honor it.
If the alteration is not apparent, and, if it is paid in due course, then, the banker will not be liable.
III. Sufficient Balance
There must be sufficient balance to meet the cheque. If the funds available are not sufficient to honor a cheque, the paying banker is justified in returning it. So, before honoring a cheque , he must check up the present state of his customers’ account.

  1. Signature of the Drawer

The next important duty of a paying banker is to compare the signature of his customer found on the cheque with that of his specimen signature.
If he fails to do so and if he pays a cheque , which contains a forged signature of the drawer, then, the payment will not amount to payment in due course, Hence, he can not claim protection under Sec. 85 of the N.I.Act.

  1. Endorsement.

Before honoring a cheque, the banker must verify the regularity of endorsement, if any, that appears on the instrument. It is more so in the case of an order cheque, which requires an endorsement before its delivery.
For instance, if there is per pro endorsement, the banker must find out the existence of authority. Failure to do so constitutes negligence on the part of the paying banker.

  1. Legal Bar

The existence of legal bar like Garnishee Order limits the duty of the banker to pay a cheque. .
VII. Circumstances under which a cheque can be dishonored.
Countermanding: Countermanding is the instruction given by the customer of a bank requesting the bank not to honor a particular cheque issued by him. When such an order is received, the banker must refuse to pay the cheque.
Countermanding, in order to be really effective, must be in writing. The written mandate should contain all the details of the cheque, viz:, date, number of the cheque, name of the payee and the amount . The mandate must be signed by the customer.
(b) Upon the receipt of notice of the death of a customer: When a banker receives written information from an authoritative source, (preferably from the nearest relatives) regarding the death of a particular customer, he should not honor any cheque drawn by that deceased customer.
If the banker is unaware of the death of a customer, he may honor the cheque drawn by him. Death puts an automatic end to the contractual relationship between a banker and his customer. .
(c) Upon the receipt of notice of insolvency: Once a banker has knowledge of the insolvency of a customer , he must refuse to pay cheques drawn by him,
(d) Upon the receipt of notice of insanity: Where a banker receives notice of a customer’s insanity, he s justified in refusing payment of the cheque drawn by him. The banker should make a careful note, when the lunaçy order is received. It is advisable that the banker should act upon a definite proof of the customer’s insanity like a doctor’s certificate, a court order etc.
(e) Upon the receipt of notice of assignment: The bank balance of a customer constitutes an asset and it can be assigned to any person by giving a letter of assignment to the banker. Once an assignment has been made, the assignor has no legal rights over the bank balance and therefore, if any cheque is drawn by him, the banker should refuse to honour it.
(f) When a breach of trust Is intended: In the case of a trust account, mere knowledge of the customer’s intention to use the trust funds for his personal use, is a sufficient reason to dishonour his cheque.
(g) Defective title: If a person who brings a cheque for payment has no title or his title is defective, the banker should refuse to honour the cheque presented by him. For instance, a person who brings a cheque, which has been countermanded or which has been forged, has no title to it.
Answers to a Dishonored Cheque: (Usual Answers)
(a) NS., NF., N.S.F.: These abbreviations denote the absence of sufficient money in the account of the customer. N.S means Not Sufficient, NF means 40 funds, N.S.F. means not Sufficient Funds.
(b) El. It means Endorsement Irregular.’
(c) E.N.C. It refers to Effects Not Cleared.’ This answer is used when cheques are drawn against cheques paid ¡n but not yet collected.
(d) D.D. It denotes Drawer Deceased.’
(e) W.F,D. It means ‘Words and figures differ.’
(f) Exceeds Arrangement’: It ¡s used when the cash credit or 0.D. is completely exhausted.
(g) DR. It ¡s an abbreviation of ‘Discharge Required.’ It is used when the instrument is not discharged with proper endorsement.
(h) N.P.F. It means ‘Not Provided For.” It is used when no arrangements are made to meet a cheque in the absence of any balance. :
(I) RD.: It means ‘Refer to Drawer’. Now R.D is most commonly used by bankers, It is a mild form of refusal. It is generally meant to convey to the holder the idea that the cheque has been dishonored and he Should find out the reason for it from the drawer.
Statutory Protection to a Paying Banker
Supposing,  a paying banker pays a cheque which bears a forged signature of the payee or endorsee, he is liable to the true owner of the cheque. But, it is quite unjustifiable to make the banker responsible for such errors. It is so because, he is not expected to know the signature of the payee or the endorsee.
Therefore, law relieves the paying banker from his liability to the true owner in such cases, This relief is known as ‘statutory protection.’
To claim protection under Sec.85 of the Nl. Act, 1881, the banker should have fulfilled the following conditions:

  1. He should have paid an order cheque.
  2. Such a cheque should have been endorsed by the payee or his order.
  3. It should have been paid in due course.

Payment in due course
The cheque should have been paid in due course as per Sec. 10 of the N.l. Act. This concept of payment in due course has three essential feature :
(I) Apparent tenor of the instrument: To avail of the statutory protection, the payment should have been made according to the apparent tenor of the instrument. The apparent tenor refers to the intention of the parties as it is evident from the face of the instrument.
Example: If a drawer draws a cheque with a post —date, his intention is to make payment only after a certain date. If it is paid before the due date, this payment does not amount to payment in due course. So also, the payment of a countermanded cheque does not amount to payment in due course.
(ii) Payment in good faith and without negligence: Good faith forms the basis of all banking transactions. As regards negligence, the banker may sometimes be careless in his duties which constitutes an act of negligence. If negligence is proved, the banker will loss the statutory protection given under Sec. 85.
(a) Payment of a crossed cheque over the counter.
(b) Payment of a post-dated cheque before maturity.
(c) Failure to verify the regularity of an endorsement.
(iii) Payment to a person who is entitled to receive payment: The banker must see that the person, who presents the cheque, is in possession of the instrument and he is entitled to receive the amount of the cheque.
Protection to a bearer cheque: Now this protection has .been extended to bearer cheques also under sec. 85(2). If a bearer cheque is paid in due course, the banker is entitled to get protection.
Statutory Protection in the case of a Materially Altered Cheque: A paying banker cannot normally claim any statutory protection for a materially altered cheque. However; Sec. 89 of the Negotiable instrument Act. Gives protection in the case of a materially altered cheque provided,
(1) He is liable to pay,
(2)Such an alteration is not apparent and,
(3) The banker has made the payment in due course.
Recovery of Money Paid by Mistake: Under the following circumstances, money wrongly paid can be recovered:
(I) Money received mala fide is recoverable: When a person receives money by mistake in bad faith, knowing that he is not entitled to receive that money then the banker is entitled to recover the same.
(ii) Money paid under a mistake of fact is recoverable: For instance, a banker pays money to X, thinking that he is Y. This is a mistake of fact regarding the identity of the parties. Y is under a legal duty to pay the money back to the banker.
Collecting Banker
A collecting banker is one who undertakes to collect the amount of a cheque for his customer from the paying banker. In collecting a cheque, the banker can act in two capacities namely (1) as a holder for value, and (2) as an agent for collection. The banker would be regarded as a holder for value:
(a) If he allows his customers to withdraw money before cheques paid In for collection are actually collected and credited.
(b) If any open cheque’ is accepted and the value is paid before collection, and
(c) If there is a reduction in the overdraft account of the customer before the cheque is collected and credited in the respective account.
In all these cases, the banker acquires a personal interest.
A Banker as an agent: In practice, no banker credits a customer account even before a cheque is collected. He collects a cheque on behalf of a customer. So, he cannot acquire any of the rights of a holder for value, He has to act only as an agent of the customer.
Statutory Protection to the collecting Banker
According to sec. 131 of the N. I. Act, statutory protection is available to the collecting Banker in the following cases:
(I) Crossed cheques only: Statutory protection can be claimed by a collecting banker only for crossed cheques It is so because, in the case of an open cheque it is not absolutely necessary for a person to seek the service of a bank.
(ii) Collections on behalf of customers as an agent: The above protection can be claimed by a banker only for those cheques collected by him as agent of his customers.
(iii) In good faith and without negligence: In order to get the protection under this section, a collecting banker must act in good faith and without negligence.
The basis of negligence: When a collecting banker wants to claim protection under Sec. 131 he has the burden of proving that he has acted without negligence.
(I) Gross negligence: If a banker is completely careless in collecting a cheque, then, h will be held liable under the ground of ‘gross negligence.’ Examples:
(a) Collecting a cheque crossed A/C payee’ for other than the payee’s account:
Account payee crossing ¡s a direction to the collecting banker. If he collects a cheque crossed ‘A/C payee’ for any person other than the payee, then, this fact will be proved as an evidence of gross negligence.
(b) Failure to verify the correctness of endorsement: If a banker omits to verify the correctness of endorsements on cheques payable to order, he will be deprived of the statutory protection.
(c) Failure to verify the existence of authority in the case bf per pro signatures: If a collecting banker fails to verify the existence of authority in the case of per pro signatures, if any, will be paid as an evidence of gross negligence.
(ii) Negligence connected with the immediate collection: If, on the face of a cheque there is a warning that there is the misappropriation of money, the collecting banker should make some reasonable enquiry and only after getting some satisfactory explanations, he can proceed to collect cheques. Examples:
(a) collecting a cheque drawn against the principal’s A/c, to the private A/c of the agent without enquiry.
(b) Collecting a cheque payable to the firm to the private Nc of a partner without enquiry.
(c) Collecting a cheque payable to the company to the private account of a direction or any other officer without enquiry.
(d) Collecting a cheque payable to the employer to the private account of the employee would constitute negligence under sec.131 of the Nl. Act.
(e) Collecting a cheque payable to the trustee, to the private account of the person operating the trust account is another instance of negligence of a banker. .
(iii) Negligence under Remote Grounds: Normally we can not expect a banker to be liable under certain circumstances. But, the bankers have been held negligent under those situations which are branded as remote grounds.’ Examples: .
(a) Omission to obtain a letter of introduction from a new customer causes negligence. .
(b) Failure to enquire into the source of supply of large funds into an account which has been kept in a poor condition for a long time constitutes negligence.
Duties of a collecting banker
(I) Exercise reasonable care and diligence in his collection work: When a banker collects a cheque for his customer, he acts only as an agent of the customer. He should exercise reasonable care, diligence and skill in collection work.
(ii) Present the cheque for collection without any delay: The banker must present the cheque for payment without any delay. If there is the delay in presentment the customer may suffer losses due to the insolvency of the drawer or insufficiency of funds in the account of the drawer or insolvency of the banker himself. In all such cases, the banker should bear the loss.
(iii) Notice to customer in the case of dishonor of a cheque: The N.l. Act has prescribed a reasonable time for giving the notice of dishonor. If he fails to do so, and consequently, any loss arises to the customer, the banker has to bear the loss.
(iv) Present the bill for acceptance at an early date: As per sec.61of the Nl. Act, a bill of exchange must be accepted, If a banker undertakes to collect bills, it is his duty to present them for acceptance at an early date.
(v) Present the bill for payment: The banker should present the bills for payment ¡n proper time and at proper place. If he fails to do so and if any loss occurs to the customer, then, the banker will be liable. According to Sec.66 of N,I Act a bill must be presented for payment on maturity. .
(vi) protest and note a foreign bill for non-acceptance: In case of dishonor of a bill by non-acceptance or non-payment, it is the duty of the collecting banker to inform the customer immediately. Generally he returns the bill to the customer. In the absence of specific instructions, collecting bankers do not get the inland bills noted and protested for dishonor. If the bill in question happens to be a foreign bill, the banker should have it protested and noted by a notary public and then forwarded it to the customer.