Scrutiny of Import documents

Scrutiny of Import documents Following points should be carefully checked in respect of the relevant documents: (a) Forwarding schedule of the negotiating bank whether there is any discrepancy mentioned in it whether there is any special instruction that cannot be complied with whether there is any commission/charge

Following points should be carefully checked in respect of the relevant documents:

(a) Forwarding schedule of the negotiating bank

• whether there is any discrepancy mentioned in it
• whether there is any special instruction that cannot be complied with
• whether there is any commission/charge payable/realized beyond L/C terms
• Documents are negotiated or sent on collection basis.

 (b)     General

• Late shipment
• Late Presentation
• Early shipment i.e. shipment made before issuance of D.C or before time stipulated in Documentary Credit
• L/C expired
• L/C over-drawn
• Partial shipment or transshipment beyond L/C terms

(c)      Bill of Exchange

1. Amount of B/E differ with Invoice
2. Not drawn on L/C issuing Bank
3. Not signed
4. Tenor of B/E not identical with L/C
5. Full set not submitted

(d)     Invoice

1. Not issued by the beneficiary
2. Not signed by the beneficiary
3. Not made out in the name of the applicant
4. Description, price, quantity, sale terms of the goods not correspond to the credit
5. Not marked one fold as original
6. Shipping marks differ with B/L & Packing List

(e)      Packing List

1. Gross wt., Net wt. & Measurement, Number of Cartons/Packages differ with B/L
2. Not marked one fold as Original
3. Not signed by the Beneficiary
4. Shipping marks differ with B/L

(f)      Bill of Lading/Airway Bill, etc.

1. Full set of B/L not
2. B/L is not drawn or endorsed to the order of Mercantile Bank Limited.
3. “Shipped on Board”, “Freight Prepaid”, etc. notations are not marked on the B/L.
4. Name and address of the Notify Parties are not mentioned or differ with L/C.
5. B/L does not indicate the name and the capacity of the party i.e. carrier or master on whose behalf the agent is signing the B/L.
6. ‘Shipped on Board’ notation not showing name of pre-carriage vessel/intended vessel.
7. Short Form B/L.
8. Charter party B/L
9. Description of goods in B/L does not agree with that of Invoice, B/E & P/L
10. Alternations in B/L not authenticated
11. Loaded on Deck
12. B/L bearing clauses or notations expressly declaring defective condition of the goods and/or the packages
13. Stale B/L

 (g)    Others

1. N documents not forwarded to buyers or forwarded beyond L/C terms.
2. Inadequate number of Invoice, Packing List, B/L and others submitted.
3. Certificate of origin differs with L/C terms.
4. Shipment advice with Insurance Cover Note number not issued to the Insurance Company and/or to the applicant.
5. Shipping Company Certificate regarding ownership of vessel not issued
6. LCA Form, IRC, HS Code and Export L/C Number are not mentioned in all the documents

(h)     PSI Certificate

1. CRF absent
2. NNRF issued instead of CRF
3. CRF dated later than B/L, AWB, TR date
4. Original CRF presented instead of duplicate
5. CIF value not shown
6. CRF not issued by authorized office of the inspecting company in the country of supply
7. CRF not signed by the authorized officer of the inspecting company under dry embossed seal/hologram
8. Container number and inspecting company’s seal number not mentioned in the CRF in case of container shipment
9. Description, quantity, quality, H.S. Code and price of goods differ with L/C and Invoice
10. CRF number & date not mentioned in the invoice and packing list with due endorsement of the inspecting company