General Function of Bank
General Function of Bank of General Banking Department
1. Account Opening Sections: Opening of A/C, Mudaraba Savings A/Cs, Mudaraba Term Deposit A/c, Al-Wadiah A/cs, Mudaraba Haj Savings A/C, To keep record of Account opening at A/C Opening Registers and Cheque Book.
Maintenance of Current A/C Ledgers, Deposit Ledger, MTDR/FDR Ledger and Operation of Computer. Maintenance of Charges, Suspense and Sundry Deposit A/c, Maintenance of Dead Stock and Stationary Registers.
3. Transfer Sections: To maintain Transfer Scroll, Statement of Current A/Cs, Deposit A/C and Hajj Deposit A/c
4. Bills Sections: To keep record of Outward & Inward Bills (OBC & IBC) and Clearing.
5. Remittance Sections: Issuance and Payment of DD, TT, P0., TT., MT etc.
6. Cash Sections: To maintain of Clean Cash Book and Posting to computer General Ledger and Checking of Computer final Sheets with General Ledger.
7. Payment Order: To issue payment order (PO) and keep record accordingly and check with computer sheet after daily transactions.
8. Online Banking: To make online transaction meticulously and keep proper record
09. Establishment Department:
1) To check Salary Sheet, LPC, Maintenance Leave Register, Personal Files, and Payment of Income Tax. Issuance of Office Order, Release & Transfer, Posting of the Employees, Maintenance of Office Premises/Decoration etc.
2) Papers, Books, Files, Registers etc. which are not currently used may be kept in steel boxes locked and stored in godowns. Such old records should not be destroyed without the permission of Head Office.
3) Instruction circulars are permanent records of the Bank and hence should never be destroyed. Circular letters should be maintained for five years as current records and then kept as old records.
4) All old records should be entered in the old records register before being sent to godown. Wherever any record is destroyed with due permission, note is to be kept in the old record register against the item destroyed under the signature of authorised officer(s) in whose presence it has been destroyed.
5) Managers are responsible for proper maintenance of Branch premises. Cash counter should be away from the main gate and unauthorized person must not be permitted to enter into the Cash counter.
6) Cleaning premises must be complete before business hours. Door of premises will be opened at the start of business hours and closed just after counter hours. After counter hours doors should be locked till cash is safed in.
7) Fire extinguisher should be refilled before due date. On the Fire Extinguisher a paper should be pasted and date of filling and. next due date should be mentioned thereon. The guard must know how to handle fire extinguisher
8) Proper servicing arrangement must be made for ensuring long life of office equipments like type writing machine, ledger keeping machine, adding machine, franking machine etc. These should be kept oversight in the strong room.
9) Gun, Pistol etc. should be cleaned by the guard. Occasionally test fire should be made in presence of the Manager to ensure that the gun works. Overnight, gun should remain in the strong room.
10) Manager is responsible for proper use and maintenance of motor vehicles used by their officer. Servicing and minor repairing should be done in time to ensure long life of the vehicle. Log book must be maintained.
11) All furniture and fixtures shall be serially numbered and entered in the Furniture & Fixture register.
12. Auditors will check all furniture, fixture, vehicle, office equipment etc. in the register as well as count them physically during their inspection. Auditors will also check calculation of depreciation of all items.
13. Rubber Stamp and seal should be uniform of all branches.
14. ‘Cash Received” Stamp & the brass seal must be kept in the cash safe. Other stamps shall remain locked in the strong room after office hours.
15. Every branch /office shall maintain a ‘Rubber stamp register’ where in impress of all stamps maintained by the branch should be recorded. The register shall remain with the Manager. Whenever any stamp is discontinued, and it is to be destroyed, such destruction is to be noted in the register under signature of authorized official in whose presence it has been destroyed.
16. Every branch will maintain a notice board at a convenient place of the premises. Banks publicity materials, important information like exchange rate should be displayed on the Notice Board.
17. Head Office is responsible for standardizing, numbering and printing of forms used by the Bank. Head Office will review these forms from time to time.
18. All cheque books, DD, MT, P.O., LCA Forms & L/C forms shall be treated as security stationery. These will be entered in the security stationery register. Stock of security stationery should be kept under joint custody. For day to day use, security stationery will be supplied to authorized official who will be responsible for its use and Custody.
19. Stationery articles other than security stationery shall be entered in a separate stationery register. Unused stationery should be stored in the strong room.
20. Table stationery like pin, clip, pencil, pen, papers & ink etc. are required for officers. These stationery shall be entered in the Stock Register and should be stored in the Al-mirth.
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